© 2019 PENNINGTON & COMPANY FUNDRAISING, LLC. ALL RIGHTS RESERVED. 40
not be used for operations of the undergraduate chapter or house
corporation, nor should it be used for ordinary repairs or maintenance.
5. Charge and collect a parlor fee from any non-resident members to help
cover the costs of wear and tear and maintenance of the facility. The fee
should be a minimum of $500 each semester. This fee should not be
prohibitive but should help to service some of the anticipated debt.
6. Assess a minimum security deposit of $300. Contracts and security deposits
should be collected from each undergraduate before she is permitted to
move into the chapter house. Refunds of security deposits should not be
made until damage and professional cleaning costs have been deducted at
the end of the spring term.
7. Review the building insurance and property taxes at a minimum of once
every other year to see if either can be successfully lowered and to make
sure policies are adequate to cover any losses.
8. Implement check-in and checkout procedures for the beginning and end of
each semester/academic year. This will ensure undergraduate women leave
their rooms in the same condition as they found them. A similar procedure
should be established for the common areas of the chapter house.
9. Pennington & Company recommends having the house professionally
cleaned a minimum of once a year, preferably at the beginning of each
summer.
E. Subsequent steps
Should the Delta Xi Chapter choose to proceed with a capital campaign, the
following tasks must be completed—with the assistance of Pennington &
Company—prior to major solicitation efforts:
1. Develop and adopt the recommendations outlined in this report.
2. Develop plans to align with the fundraising goal and develop a financial
plan to illustrate how the project will be completed through a combination
of fundraising and financing.
3. Recruit the campaign chairmen and other campaign leadership.
4. Refine the case statement and begin preparing a campaign promotional
brochure. This brochure will be used as a basis for the final printed brochure
for the public phase of the campaign.
